Capacity

1782

• 919 on main floor
• 282 in loge (lower balcony)
• 581 in upper balcony

Standard Holds

• The Theater’s technical director will work the Promoter and the event’s Technical Rider to determine if any of our facilities standard sight or sound holds are required, or of additional holds are necessary
• The Box Office and house manger will work together to accommodate patrons requiring ADA seating

Standard Sight Holds

MF-A, Rows D, E and F, all seats (7 seats)
MF-B, Row A, Seat 1-5; Row B Seat 1-4; Row C Seat 1-3; Row D Seat 1-2 (14 seats)
MF-D, Row A, Seat 8-12; Row B Seat 9-12; Row C Seat 11-13; Row D, Seat 12-13 (14 seats)
MF-E, Rows D, E and F, all seats (7 seats)
= a total of 42 seats

Note: may be sold when show setup does not obstruct patron’s sight, recommend working with Theater’s technical director to make this determination

Standard Sound Holds

MF-C, Rows T and U
= a total of 25 seats

NOTE: if sound holds are not needed, row T has 12 fixed theater seats and row U can accommodate either 11 removable theater seats with arms or 13 armless chairs

ADA (areas without seats)

MF-B, Row A, Seats 11-12 (2 seats)
MF-B, Row U, Seats 1-2; 7-8-9 (5 seats)
MF-C, Row B, Seats 2-3; 10-11 (4 seats)
MF-D, Row A, Seats 1-2 (2 seats)
MF-D, Row U, Seats 1-2-3; 8-9 (5 seats)
= a total of 18 seats/positions

Note: may only be sold to non wheelchair/wheelchair companion patrons when all other seats are sold

Examples of capacities using different hold scenarios, (affects main floor seating only)

• 1715 = sight holds needed (-42); sound holds needed (-25); changes main floor seating to 852
• 1740 = sight holds needed (-42); BUT sound holds NOT needed (+25) changes main floor seating to 877
• 1757 = sound holds needed (-25); BUT sight holds NOT needed (+42) changes main floor seating to 894

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Policies

Fees

• Are set by the City Commission.
• Total rent is payable the day of the event and is in addition to deposit required.
• A confirmation/damage deposit is due with the signed Use Permit and is non-refundable if the event is canceled.
• A fee of $.50 per ticket sold or given away will be charged. If no fee is charged or donation collected, the surcharge will be calculated on 10% of the rent.
• 20% of gross sales is charged on all merchandise sold, collected immediately following the event.
• Rentals on days that follow on a holiday will be charged the standard room rate plus a holiday premium.

Rental Hours

• Permit Holder will notify the Mansfield Events Office 10 working days prior to the event regarding the times the theater must be opened and closed.
• Permit Holder shall not assign or transfer this contract or sublet any portion of the premise which is the subject of this contract.

Deliveries

• Permit Holder will notify the Mansfield Events Office of any deliveries scheduled to be received for the day(s) the theater is rented. Please see the Ancillary Services form (PDF file) for our shipping/receiving policies.

Mansfield Box Office

• Box Office Services are exclusively retained by the Mansfield Box Office and included in rental of the Mansfield Theater.
• The Mansfield Events Office reserves the right to control box office sales and determine the number of tickets issued.
• Permit Holder agrees to pay a reimbursement fee on all tickets charged via Visa or MasterCard.
• No show will be put on sale without signed Use Permit and payment of minimum.
• Permit Holder agrees to pay a rush charges for shows needing to go on-sale with less than 2 weeks notice.
• Regular Box Office hours are Monday-Friday, 9 a.m.–4:30 p.m.; 1.5 hours before start of an event and up to 1 hour after show begins.
• Box Office hours may be extended at an additional cost.
• In the event of a postponement or cancellation, the Permit Holder agrees pay a per order charge (plus any credit card fees) for all orders needing to be cancelled and refunded.
• The Mansfield Box Office does not provide support for tickets sold to be distributed to outlets.
• The Box Office provides standard reports at no charge, additional reports may be requested for a fee. See the Ancillary Services form (PDF file) for more information.

Other

• All rights and royalty fees including but not limited to ASCAP and BMI fees are the responsibility of the Permit Holder.
• Permit Holder is required to send a technical rider and all production requirements a minimum of 30 days prior to the event
• The Mansfield Theater’s technical director (or assignee) is required whenever the Theater is accessed.

Venue

• Permit Holder agrees to secure prior approval on all decorations.
• The use of tape, tacks, nails, screws or hooks on walls, woodwork, doors, floors, fixtures, ceiling or carpet is strictly prohibited.
• Facility will be left in the condition it was found; if it is not, a damage fee will be assessed.
• Use of candles is prohibited. Permit Holder agrees to have all use of all other flame devises and pyrotechnics pre-approved by the City of Great Falls Fire Marshall, 406-727-8070.
• The Permit Holder is responsible for compliance with the room’s occupancy limits set forth by Fire Code.
• For energy conservation, lights will be off when room is not in use.
• For fire safety, all building exits will be accessible and a clear path left open.
• The rental day for the Mansfield Theater is from 7 a.m.-12 a.m. Time beyond these hours will incur an overtime charge or an additional day rental charge.
• The Great Falls Civic Center is a non-smoking facility. If there is evidence of smoking a fee will be assessed.
• Any adjustments that may need to be made to the premises may only be done by City of Great Falls personnel. Under no circumstances is the Permit Holder to perform any maintenance, electrical or other work to the City of Great Falls' property.
• Subcontractors hired by the Permit Holder must comply with all city, county and state codes and business practices (and upon request by the Venue be able to provide proof, i.e., business license, workers’ compensation insurance, etc).
• The building will be closed and locked at conclusion of event.
• Permit Holder agrees to remove and return any equipment immediately following the event; the facility will not store items unclaimed and will access a fee for anything left on premise.
• All accounts receivable will be assessed finance charges.

Insurance

• Permit Holder agrees to obtain at its own expense and to keep in full force and effect during the use or occupancy of the facility, including move-in and move-out periods, insurance coverage.
• All policies shall be issued by companies licensed to do business in the State of Montana and having at least an “A” rating in the current Best’s Manual.
• All such policies shall be endorsed to be primary of all other valid and collectible coverages maintained by the Permit Holder and the City of Great Falls, with respect to their activity at the Facility.
• All polices will be written on an occurrence basis.
• Claims made policies are not acceptable and do not constitute compliance with the Permit Holder’s insurance obligation.
• Comprehensive General Liability shall have limits of not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage (including coverage for Personal and Advertising Injury; Products/Completed Operations; Fire Damage and Liquor Liability, if applicable).
• Permit Holder agrees to indemnify, hold harmless and defend the City of Great Falls, The Mansfield Center for the Performing Arts, their officers, directors, agents, servants and employees (“indemnities”) from and against all liabilities, damages, actions, costs, losses, claims and expenses (including attorney’s fees), on account of personal injury, death or damage to or loss of property of profits arising out of or resulting, in whole or in part, from any act, omission, negligence, fault or violation of law or ordinance of permission of Permit Holder. Such indemnification by Permit Holder shall apply unless such damage or injury results solely from the negligence, gross negligence or willful misconduct of the City of Great Falls.

Concessions

• The Mansfield Events Office retains all rights to Theater concessions.
• Should an event include use of alcoholic beverages, Permit Holder agrees to abide by all federal, state, county and municipal laws, statues, regulations and ordinances pertaining to sales, distribution or consumption of alcoholic beverages. Any questions should be referred to the State of Montana, Department of Revenue, Liquor Division, Helena, Montana; phone 406-444-6900.

Parking

• Permit Holder agrees to distribute parking information to all parties involved with an event at the Civic Center held Monday-Friday between the hours of 7 a.m. and 5:30 p.m. and on Saturdays between the hours of 7 a.m. and noon,
• Permit Holder agrees to provide the information to insure that the private parking lots around the building are not used by parties loading/unloading, delivery people or patrons attending an event. Please use the parking information found on this website.
• If a Permit Holder does not distribute parking information their patrons and worker’s vehicles may be towed if they park in the private parking areas around the building.
• The Mansfield Events Office is not responsible for parking lots or patron parking. Issues may be addressed with City of Great Falls Community Development Department.
• Fire lane restrictions must be strictly adhered to.

Advertising

• Permit Holder agrees and understands the name Mansfield Theater and Mansfield Box Office shall be used for all publicity. The room location (Theater) should be used only in conjunction with at the Great Falls Civic Center.
• See the Ancillary Services form (PDF file) for media information in this market. All advertising expenses are the responsibility of the Permit Holder.

This is not a complete list and policies are subject to change. This information is also included in the Use Permit.

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