Administrative Assistant

The Administrative Assistant is a civilian employee who is responsible for complex bookkeeping and the financial transactions that occur within the agency. Duties include, but are not limited to:

  • Maintaining a complete set of accounts, including journals, general and other ledger accounts
  • Processing payroll, purchasing supplies and equipment
  • Providing work direction to employees to ensure that their work assignments are completed efficiently, accurately and in a timely manner
  • Preparing appropriation allotment accounts and reports, comparing expenditures against budgets, making adjustments, closing and balancing accounts
  • Verifying, analyzing and reconciling accounts and inventory records, reconciling bank statements, auditing sales and other tax reports
  • Preparing recurring financial reports, which include significant financial analysis and recommendations for action
  • Maintaining daily records and reports