JOURNAL OF COMMISSION PROCEEDINGS
MARCH 3, 1998

Regular City Commission Meeting

Mayor Bennett presiding

CALL TO ORDER: 7:00 PM

ROLL CALL: City Commissioners present: Joan Bennett, Bill Beecher, Bill Downer, Randy Gray and John Rosenbaum. Also present were the City Manager, City Attorney, Directors of Community Development, Public Works, Fiscal Control, Management Information Services, Library, Human Resources, Park & Recreation, Acting Director of the Fairgrounds, Planning, Fire Chief, Police Chief, and the City Clerk.

INTRODUCTION OF NEW EMPLOYEES: Several employees attending the orientation session were introduced to the City Commission.

	PUBLIC HEARINGS
Res. 8919, Cost Recovery Bloomingdale First Add, B10, L10. Adopted.	1. RESOLUTION 8919, COST RECOVERY, BLOOMINGDALE FIRST ADDITION, B10, L11. The property located at 1418 8th Avenue NW, owned by Rose Brasda, was declared a nuisance by Resolution 8876 and adopted by the City Commission on June 3, 1997. The property owner did not abate the nuisance within the time prescribed by Resolution 8876. City staff was unable to obtain bids from contractors for the rubbish removal, so Staff arranged with Public Works, Street and Sanitation Divisions, to perform the removal. The rubbish removal has been completed. The following expenses were incurred: Rubbish removal $213.29 Ownership report $110.00 Administrative fee $200.00 TOTAL $523.29 Notification that a public hearing would be held for the purpose of assessing said costs was given to the property owner and published in the Great Falls Tribune. Mayor Bennett declared the public hearing open. No one appeared to speak in support or opposition to Resolution 8919. Mayor Bennett closed the public hearing. Commissioner Downer moved, seconded by Commissioner Rosenbaum, that the City Commission adopt Resolution 8919. Motion carried 5-0.
Res. 8932, Annex a portion of McLean Garden Tracts L1. Adopted.	2. RESOLUTION 8932, TO ANNEX A PORTION OF LOT 1, MCLEAN GARDEN TRACTS. Mr. Harold Mora requested to annex his property located about one mile south of the City Water Treatment Plant. Mr. Mora owns approximately 2 acres which includes an 890 foot wide segment of Lower River Road. Proposed Lot 1B is occupied by the Mora residence. Proposed Lot 1A is presently vacant but the Mora's desire to build a single family dwelling on the site. Mayor Bennett declared the public hearing open. No one appeared to speak in support of or opposition to the proposed annexation. Mayor Bennett closed the public hearing. Commissioner Rosenbaum moved, seconded by Commissioners Downer and Gray, that the City Commission adopt Resolution 8932 and the accompanying annexation agreement. Motion carried 5-0.
	OLD BUSINESS
	NEW BUSINESS
	ORDINANCES/RESOLUTIONS
Ord. 2735, Neighborhood Council Residency Requirement. Adopted.	3. ORDINANCE 2735, AMEND 2.50.040 OCCGF, PERTAINING TO NEIGHBORHOOD COUNCIL ELECTIONS AND THE RESIDENCE REQUIREMENT. It was brought to Staff's attention that the language regarding the residency requirements for neighborhood council members was unclear. The language specifically addressed residency requirements for neighborhood council nominees. However, the ordinance did not contain language which required neighborhood council members to be residents of the area for which they represented. Ordinance 2735 amends the language to clearly indicate that in order to be an elected and active member of the neighborhood council, the person must live in the district for which they were elected and represent. Commissioner Downer moved, seconded by Commissioner Rosenbaum, that the City Commission adopt Ordinance 2735. Motion carried 5-0.
Res. 8930, Tax Increment Urban Renewal Revenue Bonds, Parity Series 1998A and Subordinate Series 1998B. Adopted.	4. RESOLUTION 8930, RELATING TO TAX INCREMENT URBAN RENEWAL REVENUE BONDS, PARITY SERIES, 1998A, AND TAX INCREMENT REVENUE BONDS, SUBORDINATE SERIES 1998B; AUTHORIZING AND DIRECTING THE ISSUANCE AND SALE, AWARDING THE SALE AND PRESCRIBING THE FORM AND TERMS THEREOF AND THE SECURITY THEREFOR. Resolution 8930 authorizes and directs the issuance, awarding the sale, and prescribes the form, terms and security of the Tax Increment Urban Renewal Revenue Bonds, Series 1998A and 1998B. The bonds were sold under a private negotiated sale to D.A. Davidson and Company on terms and at purchase prices subject to limitations and conditions previously described under separate resolution. The project includes the acquisition of land on which will be constructed a 17,734 square foot City/County Heath building and related parking and site improvements. The 1998 project will be constructed by the City, and after completion of construction, the City will dedicate the facility as a joint City/County building. The total bonded cost of the project is $2,420,000 The City/County Health Department provided $250,000 in funds towards the construction portion of the project and an additional $150,000 towards equipping the facility. Coleen Balzarini, City Controller, provided a brief update on the negotiated bond sales. Commissioner Gray moved, seconded by Commissioners Beecher and Rosenbaum, that the City Commission adopt Resolution 8930. Motion carried 5-0.
Municipal Golf Course Revenue Bonds Series 1998. Adopted.	5. RESOLUTION 8931, RELATING TO MUNICIPAL GOLF COURSE REVENUE BONDS, SERIES 1998; AUTHORIZING THE ISSUANCE AND FIXING THE TERMS AND CONDITIONS THEREOF AND PLEDGING CERTAIN REVENUES AS SOLE SOURCE OF SECURITY AND PAYMENT FOR THE BONDS. Resolution 8931 authorizes the issuance and fixes the terms and conditions of sale while pledging certain revenues as the sole source of security and payment for the bonds. The proceeds will be used to a) refund outstanding bond debt of $815,000; b) fund the costs of issuance of the new debt; and c) fund costs of new construction for irrigation and miscellaneous improvements at both golf courses. The City is in the process of refunding the existing Golf Course Bond Issue of the Anaconda Hills and RO Speck Golf Courses. The sale is subject to limitations and conditions specifically set forth within Resolution 8921, Section 3, which was adopted by the City Commission on January 20, 1998. The new financing portion of the bond issue provides for irrigating the front nine holes of Anaconda Hills, in the amount of $250,000. Additional funding was included for irrigating and other improvements on all 18 holes at the RO Speck Golf Course in an amount not to exceed $750,000. All the above improvements can be financed with a maximum of 20 year debt service payment schedule which will continue the Golf Course's annual debt service payments at a level comparable to the amount they are currently paying. Based on historical operating information, this debt service is at a coverage level that will easily fall within the 115% revenue coverage parameters continued to be required by the new bond covenants. The new bond debt was structured around the existing interfund Central Garage loan debt to provide a level payment schedule of all debt. The golf course revenue bonds are not a general obligation of the City. Amounts due are payable solely from the gross revenues derived from the golf course operations. Coleen Balzarini, City Controller, provided a brief update on the bond sale. Commissioner Downer moved, seconded by Commissioner Rosenbaum, that the City Commission adopt Resolution 8931. Motion carried 5-0.
Consent Agenda Approved as printed.	CONSENT AGENDA 6. Minutes, regular Commission meeting held February 17, 1998. 7. Claims over $500. 8. Contracts List. 9. Bid Award, Front Deck Mowers. Award bid to Turf-Aid of Billings in the amount of $25,980, for the purchase of two new front deck mowers. 10. Contract Award, Engineering Services for 1997 Infrastructure Improvements, CDBG/Streets (OF 1179.1). Contract with Delta Engineering for engineering design services in an estimated cost of $23,000. 11. Lewis & Clark Interpretative Center Grand Opening Support. Outlines monetary and internal support for the events surrounding the Lewis & Clark Interpretative Center Grand Opening on July 4, 1998. 11A Bid Award, Coin-operated Lockers. Award bid to Limestone Detailers, Inc., for forty-four new C.O. Modular lockers, in the amount of $24,621. Commissioner Rosenbaum moved, seconded by Commissioner Beecher, that the City Commission approve the Consent Agenda as printed. Motion carried 5-0.
	BOARDS/COMMISSIONS
Golf Advisory Board Reappoint Huber.	12. APPOINTMENTS, GOLF ADVISORY BOARD. Terms for James Huber and Lynette Robbins expire March 31, 1998, therefore it was necessary for the Commission to make appointments to this Board. Ms. Robbins was not interested in reappointment, however, Mr. Huber, was interested and eligible for reappointment. Commissioner Downer moved, seconded by Commissioner Gray, that the City Commission reappoint James Huber (member at large) to the Golf Advisory Board beginning April 1, 1998, and expiring March 31, 2001, and authorize staff to readvertise the vacancy for the Women's League representative.   Motion carried 5-0.
Park and Recreation Board. Appoint Postlethwait.	13. APPOINTMENT, PARK AND RECREATION BOARD. Andrea Parrott submitted her resignation from the Park and Recreation Board effective January 26, 1998, therefore it was necessary to make an appointment to this Board. Commissioner Gray moved, seconded by Commissioner Downer, that the City Commission appoint Leslie Postelthwait to the Park and Recreation Board to fill the remainder of Andrea Parrott's term, beginning March 1, 1998, and expiring December 31, 2000. Motion carried 5-0.
Library Board Appoint Fura.	14. APPOINTMENT, LIBRARY BOARD. Thomas Berg submitted his resignation from the Library Board effective February 28, 1998, therefore, it was necessary to make an appointment to this Board. Commissioner Downer moved, seconded by Commissioner Rosenbaum, that the City Commission appoint Michelene Fura to the Library Board to fill the remainder of Thomas Berg's term, beginning March 1, 1998, and expiring June 30, 1999. Motion carried 5-0.
	NEIGHBORHOOD COUNCILS
NC 9 Report	15. Joe McMahon, Neighborhood Council 9, reported that the Council has been working on the Great Falls Parking issue and on an issue relating to snow removal on the St. Thomas property.
	CITY MANAGER
Albertson's Public Meeting.	16. City Manager, John Lawton, reminded the City Commission that a public meeting will be held with Albertson's representatives on Tuesday, at 7:00 p.m. in the Missouri Room of the Civic Center.
	CITY COMMISSION
City Commission Reports and Announcements.	17. There were no miscellaneous announcements or reports by the City Commission.
	PETITIONS AND COMMUNICATIONS
	18. Clayton M. Braden, 2708 4th Avenue NW, complemented Staff on the bond sales.
	ADJOURNMENT
Adjourn	There being no further business to come before the Commission, the regular meeting of March 3, 1998, adjourned at 7:33 p.m.