Commission Minutes September 16, 2003

ROLL CALL: City Commissioners present: Randy Gray, Bill Beecher, Sandy Hinz, Diane Jovick-Kuntz and John Rosenbaum. Also present were the City Manager, Assistant City Manager, City Attorney, Directors of Park and Recreation, Community Development, Fiscal Services, Library, Public Works, Fire, Police and Acting Director of Planning and the Acting City Clerk.

NEW BUSINESS

Consent Agenda.
Approved as printed.

CONSENT AGENDA

Minutes, September 2, 2003, Commission meeting.

Total Expenditures of $1,060,736 for the period of August 28 through September 3, 2003, to include claims over $500, in the amount of $1,014,982. [ Staff Report 2 ]

Contracts list. [ Staff Report 3 ]

Approve the professional services agreement with L'Heureux Page Werner in the amount of $9,500 for design of a landscaping project at the City's north entryway. (OF 1306.4) [ Staff Report 4 ]

Approve an agreement with HDR Engineering Inc. to provide a Vulnerability Assessment, and at the City's option, an Emergency Response Plan. [ Staff Report 5 ]

Approve the land purchase and engineering services agreement in the amount of $18,725 with Woith Engineering, Inc. and C & W Development, Inc. to provide land, surveying and title insurance services for construction of a detention/retention pond in a natural coulee on the southerly extension of 47th Street South. (OF 1118) (Berkner Heights, Phase ) [ Staff Report 6 ]

Reject bids for the Central Avenue Streetscape project. (OF 1362) [ Staff Report 7 ]

Approve final payment to United Materials, Inc., and the State Miscellaneous Tax Division in the amount of $69,771.23 for the 9th Street Chip Seal Project. (OF 1380.5) [ Staff Report 8 ]

Approve Change Order No. 2 and Final Payment to Shumaker Trucking & Excavating and the State Miscellaneous Tax Division in the amount of $254,741.48 for the 18th Avenue North/52nd Street North Improvements. (OF 1299) [ Staff Report 9 ]

10.

Approve 2004 annual Agreement with the Montana Department of Transportation for Maintenance of Traffic Signals on State Routes. [ Staff Report 10 ]

11.

Approve change Order No.2 with James Talcott Construction for the Mansfield Theatre Lighting Renovation Project in the amount of $3,160.06. (OF 1357) [ Staff Report 11 ] [*]

Commissioner Hinz moved, seconded by Commissioner Jovick-Kuntz, that the City Commission accept the Consent Agenda as printed.

Motion carried 5-0.

NEIGHBORHOOD COUNCILS

Neighborhood Council 7 Update

13.

Dona Stebbins addressed the Commission thanking them for the opportunity to service. She mentioned several projects that the Commission took an active interest in and helped them with.

CITY MANAGER

Deputy City Clerk

14.

John Lawton addressed the Commission explaining that Melodi Wald has resigned her position as Deputy City Clerk. He introduced her replacement, Carolyn Broquist. He went on to say that as time goes on and we approach the Lewis and Clark Celebration Peggy Bourne will be spending less and less time on City Clerk duties.

CITY COMMISSION

Proclamation presented to Katie Johannes.

15.

Mayor Gray presented a proclamation of appreciation to Katie Johannes, the Great Falls Tribune Staff Writer who was leaving Great Falls to work at another newspaper.

PETITIONS AND COMMUNICATIONS

Central Avenue Concerns

16.

Karen Grove of 1816 1st Avenue North addressed the City Commission on her concerns with travel on Central Avenue. She wondered if there were plans to mark the streets that no longer have turn lanes. Jim Rearden, Public Works Director commented that they will be painting an additional center line as well as marking the lanes. Ms. Grove also expressed concerned with delivery trucks blocking the traffic in the evenings.

John Lawton added that in addition to the temporary improvements, the street will be reconstructed in the spring with permanent solutions.

ADJOURNMENT

Adjourn

There being no further business to come before the Commission, the regular meeting of September 16, 2003, adjourned at 7:20 p.m.

* Non-text and electronically unavailable attachments are on file in the City Clerk's Office.

	NEW BUSINESS
Consent Agenda. Approved as printed.	CONSENT AGENDA 1. Minutes, September 2, 2003, Commission meeting. 2. Total Expenditures of $1,060,736 for the period of August 28 through September 3, 2003, to include claims over $500, in the amount of $1,014,982. [ Staff Report 2 ] 3. Contracts list. [ Staff Report 3 ] 4. Approve the professional services agreement with L'Heureux Page Werner in the amount of $9,500 for design of a landscaping project at the City's north entryway. (OF 1306.4) [ Staff Report 4 ] 5. Approve an agreement with HDR Engineering Inc. to provide a Vulnerability Assessment, and at the City's option, an Emergency Response Plan. [ Staff Report 5 ] 6. Approve the land purchase and engineering services agreement in the amount of $18,725 with Woith Engineering, Inc. and C & W Development, Inc. to provide land, surveying and title insurance services for construction of a detention/retention pond in a natural coulee on the southerly extension of 47th Street South. (OF 1118) (Berkner Heights, Phase ) [ Staff Report 6 ] 7. Reject bids for the Central Avenue Streetscape project. (OF 1362) [ Staff Report 7 ] 8. Approve final payment to United Materials, Inc., and the State Miscellaneous Tax Division in the amount of $69,771.23 for the 9th Street Chip Seal Project. (OF 1380.5) [ Staff Report 8 ] 9. Approve Change Order No. 2 and Final Payment to Shumaker Trucking & Excavating and the State Miscellaneous Tax Division in the amount of $254,741.48 for the 18th Avenue North/52nd Street North Improvements. (OF 1299) [ Staff Report 9 ] 10. Approve 2004 annual Agreement with the Montana Department of Transportation for Maintenance of Traffic Signals on State Routes. [ Staff Report 10 ] 11. Approve change Order No.2 with James Talcott Construction for the Mansfield Theatre Lighting Renovation Project in the amount of $3,160.06. (OF 1357) [ Staff Report 11 ] [] Commissioner Hinz moved, seconded by Commissioner Jovick-Kuntz, that the City Commission accept the Consent Agenda as printed.* Motion carried 5-0.
	NEIGHBORHOOD COUNCILS
Neighborhood Council 7 Update	13. Dona Stebbins addressed the Commission thanking them for the opportunity to service. She mentioned several projects that the Commission took an active interest in and helped them with.
	CITY MANAGER
Deputy City Clerk	14. John Lawton addressed the Commission explaining that Melodi Wald has resigned her position as Deputy City Clerk. He introduced her replacement, Carolyn Broquist. He went on to say that as time goes on and we approach the Lewis and Clark Celebration Peggy Bourne will be spending less and less time on City Clerk duties.
	CITY COMMISSION
Proclamation presented to Katie Johannes.	15. Mayor Gray presented a proclamation of appreciation to Katie Johannes, the Great Falls Tribune Staff Writer who was leaving Great Falls to work at another newspaper.
	PETITIONS AND COMMUNICATIONS
Central Avenue Concerns	16. Karen Grove of 1816 1st Avenue North addressed the City Commission on her concerns with travel on Central Avenue. She wondered if there were plans to mark the streets that no longer have turn lanes. Jim Rearden, Public Works Director commented that they will be painting an additional center line as well as marking the lanes. Ms. Grove also expressed concerned with delivery trucks blocking the traffic in the evenings. John Lawton added that in addition to the temporary improvements, the street will be reconstructed in the spring with permanent solutions.
	ADJOURNMENT
Adjourn	There being no further business to come before the Commission, the regular meeting of September 16, 2003, adjourned at 7:20 p.m.

JOURNAL OF COMMISSION PROCEEDINGSSeptember 16, 2003